Start with the right bills
Ask what needs review first and Ava brings forward the bills with missing receipts, duplicate risk, overdue dates, or approval blockers.
Ava by APStack
Ava keepsaccounts payablemoving.
Ask what needs review, what can be approved, what changed, and why. Ava checks the bills, vendor history, approvals, and QuickBooks status, then prepares the next step for your team.
Built for AP teams that want fewer review bottlenecks and cleaner QuickBooks handoffs.
Find review work
Ava spots the bills that need attention first.
Show the reason
Every recommendation comes with the records behind it.
Prepare the next step
Approvals and posting prep stay ready for review.
Review the right bills first.
See the reason before anything moves.
Prepare approvals without extra tab-hopping.
Accounting assistant
Ava answers the question every AP team asks first.
What needs review, why is it blocked, and what can safely move next? Ava checks the records and gives your team a direct path forward.
Understand the blocker
Ava explains what is missing, what looks unusual, which records it checked, and what needs to happen before the work can move.
Prepare approval faster
Ava gathers the packet, drafts the note, suggests coding context, and keeps posting or payment behind clear confirmation.
Why teams use Ava
Ava replaces the AP scavenger hunt.
The value is simple: fewer open loops, faster review, and cleaner handoffs to approval and QuickBooks.
Without Ava
Open bills one by one to find what is stuck.
With Ava
Ask Ava what needs review and start with the highest-impact items.
Without Ava
Chase receipts, statements, vendor names, and approval context.
With Ava
Ava pulls the packet together and explains the missing piece.
Without Ava
Wonder whether something is safe to approve or post.
With Ava
Ava shows the check, the blocker, and the confirmation needed.
Check before action
Ava shows its work before the books move.
Before anything posts or gets approved, Ava shows what it checked, why it recommends the next step, and what still needs a person to confirm.
01
Checks the source
Ava points to the bill, sender, vendor record, match history, and review status behind the answer.
02
Shows the reason
The answer separates what is known from what still needs a reviewer, so the team can trust the next step.
03
Checks permission
Ava shows the approval rule or workflow status before it prepares anything that affects the books.
04
Prepares the work
Review packets, coding suggestions, exception notes, and QuickBooks-ready records are prepared behind the scenes.
05
Records the result
When an approved action runs, APStack keeps the result, receipt, and vendor note tied to the record.
Ask Ava
The first screen should be a question, not a maze.
Ava is useful because your team can ask the question already in their head and get a direct answer with the records behind it.
BillsReceiptsVendor recordsKnown sendersPrior decisionsApproval rulesStatementsQuickBooks status
Ask Ava
Ask from any APStack page.
What AP items need review before we post?
Which vendors changed behavior this week?
What can safely move to approval now?
Which invoices have duplicate or statement risk?
What is blocked because we need more evidence?
Summarize the cash impact of the AP queue.
Work prepared for you
Keep the interface calm. Let Ava do the heavy lifting.
Users should not need to understand every feature before they get value. Ava gathers the records, prepares the packet, and brings forward the one decision that matters.
Review packet
Bill, sender, vendor history, confidence, and reason for review in one clean packet.
Blocker note
A concise note explaining what is wrong, what evidence is missing, and what action resolves it.
Approval draft
A clear recommendation with supporting evidence and a human confirmation point before posting.
Vendor note
Reviewed facts can help future work without silently changing posting behavior.
Buyer questions
Powerful, but still controlled.
Ava is built to help the team move faster without hiding what changed or who approved it.
Will Ava post without approval?
No. Ava prepares work and asks for confirmation before approvals, payments, vendor messages, or QuickBooks posting.
What does Ava actually check?
Bills, receipts, vendor records, statements, review status, approval rules, prior decisions, and QuickBooks readiness.
How does Ava get better?
It uses reviewed vendor history and team preferences to make future review faster without silently changing posting behavior.
Ava does the AP legwork
Make the next AP step obvious.
Give the team one simple place to ask, review, prepare, and approve with confidence.