For independent bookkeepers and small firms

Run every client’s AP from one place.

Start each day knowing where to focus. APStack brings missing information, approvals, and ready-to-post work into one firm view—then keeps every QuickBooks client separate when you act.

Create your firm workspace See how it works

$399/month for up to 10 active clients. Three firm users included.

Today across your firm

Start here, not in ten inboxes.

3 clients need you

7

Need review

3

Waiting

10

Ready

Northline Construction

2 items due this week

4 to review

Harbor Restaurant Group

Waiting on the owner

2 to review

Wellington Property Co.

Reconnect QuickBooks

1 to review
Every client workspace stays separate.

Save the hours lost checking every client inbox.

Catch duplicates, missing receipts, and stalled approvals early.

Post clean, reviewed bills to the right QuickBooks company.

Simple firm pricing

One plan for the whole practice.

$399/mo

Up to 10 active client companies

$39.90 per client at full capacity

  • All-client work queue, follow-ups, month-end readiness, and analytics
  • Separate client QuickBooks connections, documents, memory, and controls
  • 1,500 processed documents pooled across the firm, with client attribution
  • 3 firm users included, with responsibility by client

One subscription includes three firm users and 1,500 processed documents pooled across the practice. Pause or archive eligible clients without deleting their accounting history.

Create your firm workspace

How it works

See the whole practice. Work one client at a time.

APStack tells you where to start. Open the exact client workspace to review, approve, and post—keeping access and accounting authority clear.

  1. 1

    Start with priority

    See overdue work, missing answers, connection issues, and ready-to-post bills across your authorized clients.

  2. 2

    Resolve the blocker

    Assign the next step or ask the client for what is missing while the request stays attached to the bill.

  3. 3

    Post with confidence

    Open the right client, review the source and decision trail, then approve or post to the connected QuickBooks company.

Built for multi-client work

For firms that have outgrown inbox triage.

Run a consistent AP service without forcing every client into the same approval process—or mixing the books.

Solo bookkeepers

Start with the client that needs you most instead of rebuilding your day from separate inboxes and company files.

1–10 person firms

Give the team one shared AP view while each client keeps its own access, controls, and books.

Outsourced AP teams

Deliver the same dependable AP service across your portfolio without blending records, approvals, or posting authority.

Clear by design

Know exactly how client access works.

Coordinate work across the firm while QuickBooks remains the accounting system of record. Every review, approval, and posting action happens inside the selected client workspace.

Does APStack replace QuickBooks Online Accountant?

No. Keep QuickBooks Online Accountant for client access and the books. APStack adds the AP operating layer for intake, review, coordination, and approved posting.

Does each client's data stay separate?

Yes. Every client keeps a separate APStack organization, QuickBooks connection, documents, policies, memory, and accounting history. The firm workspace coordinates the work; it does not create a shared accounting ledger.

Can APStack post across clients from the firm dashboard?

No. The firm dashboard is for overview and coordination. Approval and QuickBooks actions happen only after opening the exact client workspace.

Can I add a client that already uses APStack?

Yes. You can link an existing client company you are authorized to manage or create a new, separate client workspace.

Can staff work only with the clients assigned to them?

Yes. Firm roles define what each person can do, and client assignments determine which client companies staff and reviewers can access.

What happens when the practice reaches its plan limits?

The plan includes up to 10 active clients and 1,500 processed documents pooled across the firm each month. You can pause a client, or archive one when it is eligible, without deleting its history. At the document limit, new processing pauses while existing work remains available to finish.

One clear place to start

Make tomorrow’s client AP easier than today’s.

Create your firm workspace, add your first client, and turn scattered AP work into one clear, repeatable service.

Create your firm workspace See how it works