Read the fields your team usually types.
APStack extracts the vendor, invoice number, invoice date, due date, amount, tax, memo, and proposed coding from invoice PDFs.
Invoice extraction software
Invoice extraction software that keeps the PDF open for review.
APStack reads the vendor, invoice number, dates, amount, memo, and proposed coding from a PDF, then shows the fields beside the source before approval.
PDF invoice extractionField-by-field reviewConfidence flagsQuickBooks Bill preparation
invoice extraction software
Invoice review
1
Collect
2
Read
3
Check
4
Approve
5
Post
Review checklist
Original documentEmail or upload sourceVendor historyPossible duplicateReceipt or statement matchProposed accountApproval noteQuickBooks result
Vendor bill from inboxOpen the source while you check the entryNeeds review
Receipt matchedOpen the source while you check the entryAttached
Statement overlap checkedOpen the source while you check the entryClear
Approved QuickBooks recordOpen the source while you check the entryReady
Vendor history
See how this vendor was coded, approved, and matched before—then confirm the current bill on its own facts.
How it works
Extract the fields. Correct the uncertain ones. Then approve the Bill.
APStack reads the PDF and prepares a structured record. The reviewer sees the source beside any field that needs correction; extraction alone never posts to QuickBooks.
Put uncertain fields next to the PDF.
When a value is unclear, the reviewer compares it with the original invoice instead of trusting a detached spreadsheet or text export.
Use reviewed data to prepare the QuickBooks Bill.
After corrections, the structured record moves to duplicate review and approval. APStack does not treat extraction as permission to post.
Before you buy
Look at the work between receiving a bill and entering it.
Count the downloads, rekeying, follow-ups, duplicate checks, and corrections your team handles today. That is the work the software needs to remove.
PDF invoice extractionField-by-field reviewConfidence flagsQuickBooks Bill preparation
Where the time goes
Teams usually look for invoice extraction software when downloading attachments, retyping bill fields, chasing answers, and checking QuickBooks take longer than reviewing the bill itself.
What APStack takes on
APStack brings invoice email, uploads, receipts, and vendor statements into a review queue. It reads the document, proposes the bill details, and flags what still needs an answer.
What your team still decides
Your team confirms the vendor, coding, approval, and final QuickBooks entry. APStack handles the repetitive preparation and records what happened.
Controls
A faster process still leaves the accounting decision with your team.
Open the source beside the bill.
The vendor email, PDF, receipt, or statement stays attached to the record, so a reviewer can check the proposed entry without searching another inbox or folder.
See why a bill stopped.
Missing fields, possible duplicates, unmatched receipts, and statement differences are named before the bill reaches QuickBooks.
Approve the entry that will reach QuickBooks.
APStack prepares the bill. Your team checks the vendor, amount, dates, memo, and account before approving the QuickBooks write.
Start with the inbox you already use.
Vendors can keep emailing invoices. Your team can also upload bills, receipts, and statements when email is not the source.
Pilot checklist
Prove the result with one ordinary week of AP.
Start with the documents that already cause retyping, missing answers, and duplicate checks. Keep the pilot small enough that every result can be inspected.
1
Connect the shared inbox or upload folder where invoices already arrive.
2
Send in a mix of bills, receipts, statements, and vendor emails.
3
Check the vendor, invoice number, dates, amount, memo, and proposed account against the source.
4
Resolve missing fields, possible duplicates, receipt matches, and statement differences.
5
Approve the exact record you want APStack to send to QuickBooks.
6
Open the QuickBooks result and confirm that the source and review note came with it.
Common questions
Questions teams ask before connecting an inbox or QuickBooks.
Is APStack just OCR?
No. OCR reads text. APStack also keeps the PDF beside the fields, flags uncertain values, checks for possible duplicates, and prepares the reviewed record for approval and QuickBooks.
What happens when confidence is low?
The invoice stays on the review list with the uncertain field and source PDF visible. A person corrects or confirms it before approval.
Which invoice fields can APStack extract?
APStack can prepare the vendor, invoice number, invoice and due dates, amount, tax, memo, and accounting suggestions from an invoice PDF for review.
Practical guides
Learn the AP process, then judge the software.
These field guides explain the controls and exceptions behind the job, with checklists you can use in a product evaluation.
Related AP topics
Related AP jobs
Invoice data entry automationReduce rekeying by preparing a structured record that remains easy to correct.Invoice exception managementSurface duplicate risk, missing fields, and low-confidence invoice work.AI invoice processingUse AI to assemble an evidence-backed review packet while a person keeps the final decision.Duplicate invoice detectionReview possible duplicate bills before approval or QuickBooks posting.Accounts payable automation softwareAP automation software for invoice intake, review, approval, and QuickBooks posting.AI invoice review assistantAI invoice review that explains missing fields, duplicate risk, vendor patterns, and approval readiness.
Put one live invoice through APStack
See what APStack catches before the bill reaches QuickBooks.
Forward an invoice or upload a PDF. Check the vendor, amount, proposed account, duplicate result, and source document before you approve the entry.