Anthropic, PBC
$20.00
Now available
Accounts Payable,handled.
Email a bill, text a photo, or upload a file. APStack reads, checks, and prepares every bill and receipt in one queue.
However it arrivesOne APStack queue
Anthropic, PBC
$20.00
Documents are everywhere at once.
Receipts are in the truck. Invoices are on the counter. PDFs are in your inbox or behind a login. APStack brings all of it into one clean queue.
Without APStack
Scattered. Manual. Easy to miss.
Invoice in email
Statement in Excel
Receipt by text
Order confirm
Vendor portal
PDF download
Photo of receipt
Bank statement
Uploaded later
With APStack
One intake. One trail. Organized and understood.
ap
Everything captured
From any channel, in real time.
Fully checked
Duplicates flagged. Data verified.
Organized automatically
Matched, coded, and ready to post.
One clean trail
Searchable. Auditable. Complete.
No more chasing docs. No more missing things.Just clean books that stay clean, with a click.
APStack learns how your business handles AP.
Ask Ava once. She saves the preference, applies it to the workflow, and keeps future AP cleaner.
Ava in the workflow
apGoogle LLC
A few days late·12 days ago·Gmail
$88.24
Review receiptNeeds your eye
Category · Treatment
Category
6200 - Software
Treatment
Tax
What APStack pulled
Receipt · Gmail
RC-8842 · $88.24
Suggested GL
6200 - Software
Matched the last Google receipt.
Google LLC
Posted·Rule saved·Gmail
$88.24
PostedPosted to QuickBooks
Updated and remembered.
Tax included in receipt total.
Posted to Software.
Next Google receipt
Cleaner before review.
Ava applies the saved tax rule before it pauses again.
View in QuickBooks
Evidence matching
PO, bill, and receipt link themselves.
APStack matches each incoming document to the same purchase trail.
Harbor Office Supply Co.
Matched evidence · Gmail
Matching evidenceReady to post
PO
PO-1048
$342.72
Received
Bill
HB-2241
$342.72
Received
Receipt
RC-2241
$342.72
All amounts agree
Duplicate prevention
APStack flags the duplicate, not the original.
The real invoice can keep moving. The later extraction gets the warning, and you can see where the original went.
CloudCore
Ready to post·Original
$1,712.00
PostCloudCore
A few days late·Possible duplicate
$1,712.00
Original already in Ready to post.
Resolve duplicateApprove anyway
Statement handling
One bill or line-by-line review.
The dashboard gives the fast path and the detailed path without hiding what will happen.
Statement lines need bills.
9 listed · 9 missing
Build CPU MinutesNeeds bill
Function InvocationsNeeds bill
Observability EventsNeeds bill
Fluid Active CPUNeeds bill
Create one billSplit lines
Vendor memory
Ava remembers the correction for future workflows.
APStack remembers coding, payment accounts, evidence patterns, and the rules Ava saves for each business.
Vercel Inc.
Ready to post·Vendor pattern applied·Gmail
$73.16
PostSuggested GL
Software & Subscriptions:Domain/Hosting
Why ready
Looks like their usual bill.
Ava remembers
Less review every week because APStack remembers the work.
~8 min
saved per invoice
~5 min
to connect and try your first document
$0
to start, no card required
Getting smarter
Gets smarter with every invoice.
No training project required. APStack starts from the work you already do and learns from verified approvals and corrections.
01
Learns your vendors.
Every approval teaches APStack how your business codes. The next invoice from the same vendor starts closer to ready.
02
Remembers your coding.
GL accounts, categories, and payment patterns are remembered across every review. You stop re-entering the same decisions.
03
Catches what's off.
Duplicate invoices, mismatched totals, and receipts that belong to an old bill surface before they reach QuickBooks.
Integrations
However the work reaches you, it can reach Ava.
Take a photo, text Ava, upload a file, or connect the inbox you already use. Every route keeps its source and lands in the same review queue.
Pricing
Ava handles your AP. Choose the capacity that fits your business.
Every plan includes the same core intelligence, accounting judgment, memory, and safeguards. Start free with 20 documents each month. No card required.
Start here
Free
$0
20 documents each month
Try Ava with your real AP.
No card required.
- The same Ava intelligence and accounting safeguards
- Email, upload, and connected-inbox intake
- Queue, review, and QuickBooks workflow
For lighter AP
Starter
$29/mo
50 documents each month
Keep a lighter AP workflow moving.
Monthly. Cancel anytime.
- Everything you need to keep a lighter month moving
- Add one-time capacity when you need it
- No automatic overage charges
Additional capacity
Add up to 22 more documents for $0.90 each when you need them.
Recommended
Core
$49/mo
100 documents each month
Make Ava part of your monthly workflow.
Monthly. Cancel anytime.
- Room for Ava to run your regular monthly workflow
- A lower additional-capacity rate than Starter
- No automatic overage charges
Additional capacity
Add up to 65 more documents for $0.75 each when you need them.
For active AP volume
Complete
$99/mo
200 documents each month
For businesses with active AP volume.
Monthly. Cancel anytime.
- More monthly capacity for an active AP operation
- The lowest additional-capacity rate
- No automatic overage charges
Additional capacity
Add up to 165 more documents for $0.60 each when you need them.
Common questions
Plain answers before you start.
What is APStack?
APStack is the layer between however AP work reaches your business and QuickBooks. It catches every bill, receipt, and statement, checks what matters, and posts only the approved record — with the source trail attached.
Does APStack replace QuickBooks?
No. APStack sits in front of QuickBooks. It handles intake, organization, review, duplicates, receipt matching, and approval — so QuickBooks receives finished work, not raw documents.
How fast can we try it?
Most businesses can connect QuickBooks and try a first document in about five minutes. Take a photo, upload a file, text Ava, or connect an inbox. Ava prepares the record for review; you stay in control of anything sent to QuickBooks.
Does it work if invoices arrive differently every time?
Yes. APStack is built for the reality that bills come in as email attachments, forwarded PDFs, text messages, uploaded files, and vendor portals. Every source normalizes into one queue.
What if we mostly use paper receipts?
That works. Take a clear photo and text it to Ava, or open APStack on your phone and use Receipt Run to capture a stack of paper receipts. Each one enters the same review workflow as email and uploaded files.
Can APStack work with the inbox we already use?
Yes. Gmail and Outlook are live. APStack connects to your existing email — you don't change how vendors send to you.
Explore more topics
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Inbox to books
Start with the next document your books are waiting on.
Take a photo, upload a file, text Ava, or connect email. APStack catches it, checks it, and posts the approved record cleanly to QuickBooks.
No card required · No installation · No demo needed