01
Learns your vendors.
Every approval teaches APStack how your business codes. The next invoice from the same vendor starts closer to ready.
Accounts Payable,
Handled.
The layer between the mess and your books. Every bill caught, checked, and posted clean — without the back and forth.
No card required~5 min to connectLearns as you review
Documents are everywhere at once.
The invoice is in your inbox. The receipt came by text. The statement is behind a login. APStack catches all of it before it becomes a problem.
Without APStack
Scattered. Manual. Easy to miss.
Invoice in email
Statement in Excel
Receipt by text
Order confirm
Vendor portal
PDF download
Photo of receipt
Bank statement
Uploaded later
With APStack
One intake. One trail. Organized and understood.
Everything captured
From any channel, in real time.
Fully checked
Duplicates flagged. Data verified.
Organized automatically
Matched, coded, and ready to post.
One clean trail
Searchable. Auditable. Complete.
No more chasing docs. No more missing things.Just clean books that stay clean, with a click.
From scattered documents
to clean books.
APStack catches what came in, understands what it is, shows what needs review, and posts clean records to QuickBooks.
01Intake
Every source. One place.
Gmail, Outlook, SMS, uploads, and vendor documents land in one AP queue with the source and sender attached.
Gmail
Blue Ridge Software Invoice
blue_ridge_software_invoice.pdf
Order confirmfrom Outlook
Text intake
Receipt photo for Metro Utilities attached.
Supplier PDFuploaded
APStack queue
Blue Ridge Software Labs
NewMetro Utilities
NewHarbor Supplies
NewSource attachedSender retained
02Understand
APStack reads the record with context.
Vendor, amount, date, payment status, document type, and suggested coding are prepared while the original document stays beside the record.
Blue Ridge Software LabsSubscription renewal
INVOICEBill to APStack.ai LLCInvoice date 05/26/2026
Total$353.70
Why this workflow is here
Recommended next action: ready to post. Purchase order is linked and no blockers were found.
Document fields
Document typeBill / Invoice
VendorBlue Ridge Software Labs
Invoice #BRSL-2605-778
Total amount$353.70
GL accountSoftware & Subscriptions
03Review
Only the important work rises up.
Duplicates, receipt matches, missing details, payment evidence, and uncertain fields surface before anything reaches QuickBooks.
Why this needs review92%
Metro Utilities bill
Amount is ready, but APStack found a receipt and a prior bill from the same vendor.
Receipt matched Duplicate clear Payment evidence found
Source PDF
Sender context
Approval trail
Duplicate riskClear
Receipt matchFound
Missing fieldsNone
04Approve & Post
Clean work posts with a click.
Approve one bill or batch-approve ready work. APStack posts clean records to QuickBooks with the source trail attached, then remembers the vendor pattern for next time.
Ready to post3 selected
Northline Office Co.
$1,284.00Metro Utilities
$342.18Harbor Supplies
$918.42
Posted to QuickBooksSource trail attached
Vendor memory updated
Next record starts closer to ready.
Approved work posted second Original source trail attached Pattern saved for the next bill
Start with the next source
Put one real bill, receipt, or vendor email through APStack.
~8 min
saved per invoice
98%
extraction accuracy
< 5 min
to connect and run
Getting smarter
Gets smarter with every invoice.
No training required. No setup. APStack learns from the work you're already doing.
02
Remembers your coding.
GL accounts, categories, and payment patterns are remembered across every review. You stop re-entering the same decisions.
03
Catches what's off.
Duplicate invoices, mismatched totals, and receipts that belong to an old bill surface before they reach QuickBooks.
Integrations
Works no matter where the record starts.
Connect the inbox you already use. APStack normalizes everything into one review queue — source, sender, and checks included.
Common questions
Plain answers before you start.
What is APStack?
APStack is the layer between your inbox and QuickBooks. It catches every bill, receipt, and statement from wherever they arrive, checks what matters, and posts only the approved record — with the source trail attached.
Does APStack replace QuickBooks?
No. APStack sits in front of QuickBooks. It handles intake, organization, review, duplicates, receipt matching, and approval — so QuickBooks receives finished work, not raw documents.
How fast can we try it?
About five minutes. Connect your inbox or forward one document. APStack reads it, checks it, and shows you the review. Approve and post to QuickBooks from there.
Does it work if invoices arrive differently every time?
Yes. APStack is built for the reality that bills come in as email attachments, forwarded PDFs, text messages, uploaded files, and vendor portals. Every source normalizes into one queue.
Can APStack work with the inbox we already use?
Yes. Gmail and Outlook are live. APStack connects to your existing email — you don't change how vendors send to you.
Explore more topics
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Inbox to books
Start with the next document your books are waiting on.
Forward a bill, receipt, or vendor email. APStack catches it, checks it, and posts the approved record cleanly to QuickBooks.
No card required · No installation · No demo needed